Controller of Examinations
The Controller of Examinations shall be responsible for the conduct of all examinations of the university and it shall be his duty to arrange for preparation, scheduling, conduct of examinations of the university and all other contingent matters connected with examinations. The Controller of Examinations in the execution of his office shall report to the Vice Chancellor periodically on the performance of his duties. The Controller of Examination should take earnest efforts to see that all examinations are conducted as per the schedule mentioned in the academic calendar by GNU.
The following are the responsibilities of the CoE:
He shall be responsible for the conduct of all examinations and it shall be his duty to arrange for the preparation, scheduling, evaluation and reporting of all examinations and for the payment of remuneration to question paper setters and examiners and all other contingent matters connected with examinations.
Direct superintending control over the examination wing including examination sections, examination confidential wing, examination stores, examination computer section and records.
Taking decision on all matters related to examinations not falling within the powers of statutory officers of the university.
Making necessary arrangements for the safe custody of office files connected with the conduct of examinations of the university, documents, certificates etc. by the officers under whom such documents are under supervision. He shall convene meetings and issue notices to the Boards of Examiners and committees appointed by the examination cell and conduct official communications thereof.
He shall keep the minutes of the Boards of Examiners and all committees appointed by the said Boards.
Taking special care to see that secrecy and confidentiality are kept in connection with all examinations conducted by the university.
Exercising control over the space allotted for the examination wing including that for centralized valuation. Further he should ensure that the rooms, building, laboratories, stores etc are well organized/ prepared to conduct the examinations.
Additional Controller of Examinations
The Additional Controller of Examinations [ACE] shall manage the sections allotted to him/her by the controller of Examinations.
His / her duties as follows:
Membership in examination committee
Supervise the office staff of COE’s office and manage the assistants and casual laborers posted to assist the office works, involving physical exertion as and when needed.
Preparation of examination schedules and examination calendar, in consultation with the Controller of Examinations.
Communications at various levels of examination planning, preparation, execution, valuation, tabulation and mark list printing and distribution.
Preparation and printing of answer booklets for various examinations.
Make sure that the question papers are ready before the examinations are scheduled.
Helping COE in all his/her activities (Identifying question paper setters, examiners, actual organization and implementation of examination system).
Make sure that the forms relating to examinations are ready in time (Seating Plan, hall tickets etc.).
All other tasks required for the conduct of evaluation process.
It shall be the duty of the assistants to carry out all the works assigned to them by the senior officers of the examination cell. They shall be conversant with the rules and regulations necessary for carrying out their duties efficiently. They shall be responsible for
Providing assistance for the preparation and printing of answer booklets for various examinations
Providing assistance for the preparation of all concerned forms and registers relating to applications, question paper setting, scrutiny, valuation, tabulation, and Award list in consultation with the deputy Controller of Examinations.
Maintaining registers for inward and outward communications.
In charge of typing / data entry section attached to the examination cell where all examination related typing /data entry works will be carried out.
Ensuring timely completion of the typing/ data entry work, comparing with the draft and if required making appropriate corrections and putting up files properly in consultation with the senior officers.
Processing of applications for registration to examinations and preparation of nominal rolls.
Preparing and dispatching of hall tickets.
Ensuring that the question paper packets are ready before examinations.
Making arrangements for Board meetings of examiners as and when required and ensure that the minutes are recorded.
Assisting the senior officers in the transit of files, communications and stationary.
Keeping examination related records safe and maintaining their confidentiality.
They shall discharge duties entrusted to them by superior officers from time to time.
They shall also ensure that unauthorized persons do not enter the examination section.